We’re Hiring… Admin & Events Coordinator

Hackney Showroom is an award-winning arts and cultural centre with an exceptional programme of live performance, events, opportunities for young artists and community projects.  Our venue is used for a wide range of activities outside of our artistic programme that generate income to support our organisation. including film and photo shoots, weddings, corporate events, rehearsals and parties.

Now in our fourth year we are seeking an experienced part-time, freelance Admin & Events Coordinator to join our small team for an initial fixed period of 6 months as we transition to a new phase in our company’s development.

  • 3 days a week
  • £110 per day

About the Role

You Will:

  • Ensure that people using our spaces receive excellent customer service
  • Deal with all events and hire enquiries
  • Conduct viewings, greet clients and be the first point of a call
  • Negotiate and issue hire agreements
  • Issue invoices, deal with petty cash, banking and reconciling
  • Maintain the events and hires calendar
  • Update, improve and maintain our listings and promotion of the spaces
  • Be responsible for scheduling and overseeing our team of casual event staff from our pool of freelancers
  • Carry out and update our risk assessments, policies and insurances
  • Oversee maintenance and repairs of the building and technical equipment
  • Liaise with visiting artists and companies as part of our artistic programme
  • Work with the Marketing Coordinator to support the publicity of our programme
  • Support the Co-Artistics Directors with other administrational tasks

Skills/experience needed:

  • Experience in administration and events in a medium-sized organisation.
  • Strong communication skills
  • Organised and efficient
  • An ability to keep calm under pressure
  • Good time management and able to work independently
  • Confident delegating to and managing a team
  • A creative approach to problem-solving
  • Office management experience
  • Good computing skills – familiar with google apps (calendar, docs, sheets)

Desirable:

  • Knowledge of Xero accounting software
  • Knowledge of and interest in the arts and live performance

To Apply:

Please send a CV and covering letter to sam@hackneyshowroom.com

Deadline 9am on Friday 17th August

Interviews w/c 20th August

Start date – by 3rd Sept ideally